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Administrative Assistant

Company: Talent Software Services, Inc.
Location: Fort Myers
Posted on: January 26, 2023

Job Description:

Administrative Assistant

Job Summary: Talent Software Services is in search of a Administrative Assistant for a contract position in Fort Myers, FL. Opportunity will be Eight months with a strong chance for a long-term extension.

Position Summary: -The Deal Desk Associate will manage consulting projects from opportunity through project close in partnership with MPs and ILs MLs. The Associate will partner the development of client proposals and contracts, management of project milestones, and ensure accurate revenue recognition. Our contractor will in similar fashion as our perm Deal Desk associates, supporting with all basic tasks.

Primary Responsibilities/Accountabilities:

  • Works independently in a fast-paced environment with minimal direct managerial supervision.
  • Reviews and revises Consulting proposals/SoWs to ensure compliance with applicable Consulting, OMB, Finance, and Legal guidelines.
  • Resolves issues and proactively provides advice and alternatives for legal, pricing, and financial terms .
  • Ensures Consulting project documentation is accurate, complete and adheres to all legal and financial compliance requirements.
  • Drives efficiencies by minimizing functional handoffs, ensures requests are completed on schedule, and completes internal distribution of final approvals.
  • Proactively monitors projects, ensuring milestones are accurately tracked and invoiced and that engagements are closed, ensuring accurate revenue recognition.
  • Reviews, approves and processes project revisions in accordance with Consulting Revision Request guidelines.
  • Ensures projects are invoiced on time and proactively identifies and addresses potential collection issues with MPs, ILs and directly with clients.
  • Maintains a clearly documented audit trail of all approvals and Deal Desk reviewed client proposals and SoWs.
  • Identifies high risk/problematic requests and unknown technical solutions and utilizes Global Risk and Operations Managers as a point of escalation.


    • Excellent written and verbal communication skills
    • Highly detailed orientated and process driven
    • Strong customer service focus, good with people and responsive
    • Ability to manage multiple projects/priorities
    • Ability to work as part of a global/virtual team
    • Strong time management and organizational skills
    • CRM/PSA experience strongly preferred
    • Able to solve problems of varying complexity and successfully manage ambiguity and unexpected change
    • Teachable and embracing of best practices and feedback as a means of continuous improvement
    • Demonstrates perseverance, humility, and a positive outlook in the face of challenges
    • Bachelor's degree preferred, advanced degree a plus / equivalent working experience

      If this job is a match for your background, we would be honored to receive your application!

      Providing consulting opportunities to TALENTed people since 1987, we offer a host of opportunities including contract, contract to hire and permanent placement. Let's talk!

Keywords: Talent Software Services, Inc., Fort Myers , Administrative Assistant, Administration, Clerical , Fort Myers, Florida

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