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Support Staff Manager

Company: Law Offices of the Public Defender, 20th Judicial
Location: Fort Myers
Posted on: May 16, 2022

Job Description:

Are you looking for a rewarding role within an organization where you can earn competitive compensation and have access to a comprehensive benefits package? Then the Law Offices of the Public Defender, 20th Judicial Circuit, may be the place for you! The agency is seeking qualified applicants for a Support Staff Manager position.The agency strongly encourages applicants to submit a resume, as well as a cover letter detailing their interest in the position.

The starting salary for the position is $50,000 - $55,000 annually, dependent upon experience and qualifications. -Benefits offered include health coverage options, dental and vision options, paid holidays, generous accruals, participation in the Florida Retirement System, tuition waiver, and more. -To learn more about the Law Offices of the Public Defender, 20th Judicial Circuit, visit: http://www.pd20.orgTo learn more about benefits offered to eligible employees, visit: https://www.mybenefits.myflorida.com

Should you have any questions, please email the agency at -employment@pd20.org. -ESSENTIAL DUTIES AND RESPONSIBILTIESThe primary responsibility of the Support Staff Manager is the overall management of the agency's Support Staff Division, including team leads, legal assistants, and other secretarial staff. Duties of the Support Staff manager include, but are not limited to:

  • Establishing effective communication with secretarial staff regarding agency policies, procedures, and expectations.
  • Effectively managing team leads and ensuring there is a proper training process in place for those individuals, as well as their staff.
  • Taking initiative to understand attorney and key stakeholder needs, identifying opportunities for secretarial staff to execute those needs, and improving agency productivity.
  • Designing, developing, and implementing division policies and procedures, as well as division process improvements.
  • Preparing, analyzing, and presenting data related to the agency's Support Staff Division in an effective manner.
  • Monitoring work, and ensuring work is being completed in an accurate and timely manner.
  • Setting goals, tracking the progress of goals, and ensuring goals are being met.
  • Working with team leads to monitor team members' performance, and coaching team members as necessary.
  • Working with Human Resources staff to recruit, interview, select, hire, and employ an appropriate number of employees.
  • Empowering employees to take responsibility for their jobs and goals. Delegating responsibility and providing accountability and regular feedback.
  • Consciously creating a workplace culture that is consistent with the agency's values and fostering employee engagement.
  • Conducting trainings and meetings when necessary.
  • Assisting with work within the Support Staff Division as necessary.
  • Accomplishing department and organization mission by completing related tasks as needed.QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.ABILITIESTo effectively perform the duties of the Support Staff Manager, individuals must be able to demonstrate a number of competencies that are essential to the position, which include:
    • Must be able to communicate clearly and professionally, both written and orally, as to communicate with staff members.
    • Ability to manage both full-time and part-time staff.
    • Must possess strong interpersonal skills.
    • Must be detail-oriented, able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.
    • Must be able to prioritize and plan work activities as to use time efficiently.
    • Must be organized, accurate, thorough, and able to monitor work for quality.
    • Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.
    • Must be flexible in work assignments and processes based upon need/priority.
    • Must be able to utilize Microsoft Word, Excel, PowerPoint, and Outlook effectively.
    • Must be able to travel on agency-related business as needed. The agency has locations in Lee, Collier, Charlotte, and Hendry/Glades counties. This position is based in Fort Myers, but the agency has Support Staff team members in each of its county locations.
    • Must be able to handle sensitive information in a confidential manner.EDUCATION AND/OR EXPIRENCEBachelor's degree in business administration, management, public administration, or related field required. Two years of office experience, two years of supervisory experience, or an equivalent combination of training and experience, is also required. Prior legal experience preferred.LANGUAGE SKILLSAbility to read, analyze, and interpret general business periodicals, technical procedures, legal documents, and governmental regulations. Ability to write business correspondence.COMPUTER SKILLSBasic computer skills are required including keyboarding use of PC's, printers, etc. Microsoft Office experience required.MATHMATICAL SKILLSAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.RESONING ABILITYMust be able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Must be able to evaluate problems, isolate key issues, research and develop alternative solutions.PHYSICAL DEMANDSWhile performing the duties of this job, the employee is regularly required to be mobile, speak, and hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand. The employee must occasionally life and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.CERTIFICATIONS, LICENSES, REGISTRATIONSValid Florida Driver's license.WORK ENVIROMENTThe noise level for this position is moderate.EQUIPTMENT UTILIZEDPersonal computers, printers, copiers, scanners, telephones, calculators, cell phoneThis position description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.This position description has excluded the marginal functions of the position that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills and abilities. Employees of the Office of the Public Defender are -at-will -employees. This document does not create employment contract, implied or otherwise, and may be revised or rescinded at any time, due to operational necessity, at the sole discretion of the Public Defender.If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Keywords: Law Offices of the Public Defender, 20th Judicial , Fort Myers , Support Staff Manager, Executive , Fort Myers, Florida

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