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Executive Assistant

Company: Busey
Location: Fort Myers
Posted on: May 6, 2022

Job Description:

WHAT YOU'LL DOThe Executive Assistant serves as the primary point of contact for internal and external customers on all matters pertaining to the President of Regional Banking and the President of Busey Wealth Management.Specific to Executive Assistant I:Completes a broad variety of administrative tasks for the President of Regional Banking and the President of BWM including managing an extremely active calendar of appointments; completing expense reports, composing and preparing correspondence that is confidential in nature; arranging complex and detailed travel plans, itineraries, agendas, and compiling documents for travel-related meetings.Plans, coordinates and ensures the executive's schedule is followed and respected.Based on geography, may act as back up to other Regional and Market administrative staff when needed; including, but not limited to:Scheduling and setting-up internal meetings/conference calls/catering as requiredActing as liaison for office facilities and maintenance issuesActing as liaison for vendors and ensure payment of office-related invoicesSpecific to Executive Assistant II:The Level II EA will execute the above duties when needed, and will also provide a bridge for smooth communication between the executive's and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management through:Providing a "gatekeeper" and "gateway" role, creating win-win situations for direct access to the executive's time and office.Communicating directly, and on behalf of both executives, with internal and external customers on organizational initiatives and other relevant matters.Researching, prioritizing, and following up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature; determines appropriate course of action, referral, or response.Working closely and effectively to be well informed of upcoming commitments and responsibilities, following up appropriately; acts as a "barometer," having a sense for the issues taking place in the environment and keeping executives updated.WHAT YOU'LL BRINGSpecific to Executive Assistant I:Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detailExpert interpersonal skills and the ability to build relationships with stakeholdersExpert level written and verbal communication skillsProactive approaches to problem-solving with strong decision-making capability; forward thinking and actively seeking opportunities and proposing solutionsNavigate confidential information with discretion and be adaptable to various competing demands; demonstrate the highest level of customer/client service and responseMicrosoft Office Suite, UKG, Org Chart Now, Visio, Adobe, Chrome River, Synapsys, etc.Specific to Executive Assistant II:The Level II EA will lead with the above competencies, as well as the following:Execute as a highly resourceful team-player, with the ability to also be extremely effective independentlySuccessfully complete critical aspects of deliverables with a hands-on approach, including drafting market or regional, personal correspondence, and other tasks that facilitate the executive's ability to effectively lead the company.On behalf of the executive's, prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.Provide leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the President, some of which may have organizational impact.Achieve high performance goals and meet deadlines in a fast paced environmentEDUCATION, TRAINING & STANDARDS OF PERFORMANCEBachelor's degree preferred; Associate degree required3-5 years of experience supporting C-Level Executives requiredWORK ENVIRONMENT: Duties are performed in an office setting and include physical demands such as the manual dexterity and skill to operate standard office equipment. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of this position.The above statements are intended to describe the general nature of work being performed by people assigned to this job. They are not intended to be considered an exhaustive list of all responsibilities, duties, and skills of the people so classified.Busey believes that diversity and inclusion among our teammates is critical to our success as a company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.Equal Opportunity Employment is a priority for Busey and all qualified applicants will receive consideration regardless of race, color, religion, national origin, genetic information, sex (including pregnancy), age, sexual orientation, gender (including gender identity and expression), marital status, military status, veterans status, citizenship status, disability, order of protection or any other characteristic protected by applicable law or other non-merit based factors.

Keywords: Busey, Fort Myers , Executive Assistant, Other , Fort Myers, Florida

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