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Administrative Project Coordinator

Company: HNTB
Location: Fort Myers
Posted on: November 21, 2022

Job Description:

**What We're Looking For**Supports technical staff by managing Intelligent Transportation Systems (ITS) Infrastructure Assets. Assists the ITS IT Manager in procuring equipment and contract management. Will assist ITS Project Managers with various administrative tasks.**Primary Focus Will Include** :+ Procurement of goods and services utilizing My Florida Marketplace and Ariba on Demand.+ Assist IT Manager with all Infrastructure assets.+ Assist IT Manager with contract renewals. Liaison between vendors and the Department.+ Responsible for reviewing and processing monthly invoices for contracts.+ Will serve as backup to the Sr. Budget and Contract Specialist II.+ Perform administrative tasks for the ITS Operations Manager, the TIM Program Manager and the IT Manager.**Preferred Qualifications and Skills** :+ Proficient in MS Word, Excel, MS Publisher, and Outlook+ Previous experience with FDOT procurement preferred, but not required.+ Ability to prioritize tasks+ Ability to interpret detailed manuals, guidelines, and procedures+ Self-starter, requiring little direction+ Associate Degree or 3 + years of experience working in a high-level administrative role\*IND**What You'll Need**Essential Responsibilities:+ Tracks evaluation scores. Develops and tracks progress reports.+ Monitors, tracks and files project documentation. Copies and/or scans project-related documents in-house and coordinates sending out larger jobs.+ Technical editing and formatting of project-related documents such as specifications, technical reports and memos.+ Archives closed projects.+ Assists in the management, upkeep and distribution of project schedules in MS Project.+ Uploads/downloads deliverable documents to/from client systems. Deliverable tracking of submittals and reviews.+ Coordinates and/or manages preparations for project meetings and publishes minutes.+ Requests existing plans and other documents from clients.+ Performs other duties as assigned.Minimum Qualifications:High School Diploma/GED or equivalent2 years of relevant experience**Additional Information**Click here for benefits information: HNTB Total RewardsClick here to learn more about EOE including disability and vetVisa sponsorship is not available for this position.\#DG #AdministrationLocations:Fort Myers, FL....._NOTICE TO THIRD-PARTY AGENCIES:__HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees._**Job Type:** Regular**Full/Part Time:** Full time**Job Category:** Program Management Group**ReqID:** R-11452

Keywords: HNTB, Fort Myers , Administrative Project Coordinator, Other , Fort Myers, Florida

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